What are conference systems?
The primary function of a conference system is to ensure speech intelligibility; clarity and the ability to screen out interference from unwanted sounds is vital.
However, the more advanced Conference Systems on digital platforms go so much further, enabling the integration of audio, video and meeting content, along with internet access, as a complete package.
Each participant has a desktop console which has its own microphone, camera and screen. An operator PC forms part of the system to oversee meetings, control discussions and monitor processes. All data running through the system is securely encrypted.
What are the benefits of digital conference systems?
Clearly there are cost implications to installing a new digital conference system, but it is important to note that when existing equipment has become unreliable, marginal replacement costs can be further rationalised by selecting a system that operates over standard Ethernet networks (while remaining secure) rather than requiring a dedicated network, and that have been designed to be easy to use, i.e. that do not require an Audio Visual technician to operate.
Improving efficiency – Valuing people’s time
A quality conference system provides exceptional audibility for all, including participants with a hearing disability, so there is often less repetition involved.
With a digital system, documents and presentations can be accessed instantly (with the correct authorisation of course) and shared with everyone on their own monitors in seconds, all in high resolution. No waiting required. Accessing information from the internet is also at the touch of delegates fingertips.
Last, but not least, if you have a digital system that features both video and audio, people who are located further afield could participate in the meeting remotely. This cuts down on travel and associated costs (also good for sustainability) and reduces the likelihood of people being late.
As a result, meetings can be scheduled and then run quicker and more efficiently.
Using digital conference systems, participants can not only readily interact with each other via audio and video, but also with those not physically present, through the sharing of information in real time or even broadcasting the meeting live over the internet. It enhances the democratic process and encourages involvement.